Lessons Learned from Years with Copiers
Why Copier Leasing is Beneficial to a Company
Although copiers are necessary for many workplace settings; the costs can tax even the largest companies, Consider the principles of what most businesses want in a copier and you will see why: networked to supply duplicating and printing capabilities; options to duplicate in color; collating; dual-sided copying. Some desire also more performance, including high speeds, large capacity and quantity, email and scanning, rapid warm up times, and protection features.
A high-end copier can cost in excess of $40,000 and, even one that meets a company’s most vital needs can run into the thousands of dollars. Because of the need for the best technology at a reasonable cost, many businesses consider renting over purchasing.
Costs are the most tangible benefit comprehended by companies. Copier renting enables you to avoid substantial capital expenses, which frees up money for more pressing demands. With IT resources, you are buying the utilization of the machine. Ownership of the device itself is not primary in importance, especially considering how fast IT equipment depreciates. In the instance of a copier the ROI comes from its output signal, not the equipment itself. Leasing makes more sense than buying when you seem at it that way, As with any IT asset that is leased, there may be substantial duty savings available. Speak to an accountant to find out more about the possibility of writing off a copier hire as a business cost.
Copier leasing commonly includes a maintenance strategy to keep your device running. For those who’ve seen the frustration of a copier crisis, you know how important a maintenance contract is. Prices for both the maintenance agreement and the hire are typically set, meaning you understand your monthly budget well beforehand. With leasing, upgrading to the next model is easy. You get a completely new device with the newest specifications and functions, when the lease expires.
Many copier leases bill on a quantity basis. Be sure you have got an exact idea of the amounts you make every month to know for certain whether leasing is the most cost effective option for you. You might want to ask your seller about a minimum copy requirement too – they may demand a bottom quantity of duplicates every month, if they are charging based on quantity. A toner typically is not although maintenance is normally included in the rent. Toner cartridges are pricey therefore make sure to include the approximate price for replacements in your budget. Again, a definite idea of the variety of copies you generate per month will help with prediction. Elements might not always be contained in the servicing agreement. You need to know what is and just isn’t protected.
Finally, ensure you can get a replacement copier if yours decreases.
Resource: official source